Bulk upload of student and caregiver data
Every educator with “Teacher” access has the ability to add students and invite caregivers to join ReadyRosie through their account. If a school district or program wants to bulk upload student and caregiver data into our system and roster it by teacher and classroom, you can do so by providing us with the following information in the format requested on a spreadsheet (.xlsx or .csv file).
When you are ready, please share the completed bulk upload form to this link.
If you'd like you can use this template to submit your data.
***If your organization uses ChildPlus to download/export this data, you can request the 6533B report from your ChildPlus Tech Support Department and send that report to us for the caregiver upload. ***If you are a head start and have Family Service Workers rather than teachers, request the 6533C report from ChildPlus for your caregiver bulk upload.
| FIELD | DESCRIPTION | REQUIRED? |
| School | Name of the school where the student resides | Yes |
| School ID | This is generated by ReadyRosie - keep this field blank. | No |
| Teacher email | This is the teacher or educator you want the student and caregiver connected to in our system. This teacher must first have an existing ReadyRosie Teacher account. |
Yes |
| Class name | If your student information system doesn’t already name classes, we suggest something simple and recognizable, like “Mr. Roden’s 2nd Grade Class” |
Yes |
| Student Grade Level Student ID |
Choose each student's grade level from the dropdown menu within the cell in this column. Options include Infant_Toddler, PreK, Kindergarten, First, Second, Third, and Other. Adding the student grade level is important because it further ensures the accuracy of your organization's student data. Student ID number - optional |
Yes No |
| Student First Name | Student First Name | Yes |
| Student Last Name | Student Last Name | Yes |
| Caregiver Cell | Cell number for the primary parent/guardian of the student (this will be used to send a text message invite to them once the teacher is ready to do so) **Please only add the primary caregiver to the spreadsheet. Additional caregivers can be added by the teacher later if needed. |
Must have either a Cell or Email for the Caregiver. You can put both. |
| Caregiver Email | Email for the primary parent/guardian of the student (this will be used to send an email message invite to them once the teacher is ready to do so) **Please only add the primary caregiver to the spreadsheet. Additional caregivers can be added by the teacher later if needed. |
Must have either a Cell or Email for the Caregiver. You can put both. |
What this does: This process helps to automatically roster the classrooms of the teachers with the names of the students and cell and/or email information for that student's parents/caregivers so that a teacher does not need to add that information in manually. The teacher (or the person managing the classroom) will still need to login to ReadyRosie to initiate an invitation out to the parents/caregivers according to the information in this bulk upload sheet.
Important: Uploading this information into ReadyRosie will not automatically create student or parent ReadyRosie user accounts. Uploading this information into ReadyRosie will not initiate a text or email invitation to the caregiver.
If you have any questions about this process, please contact us at support@readyrosie.com